Recording & participant notice templates
Your organisation is the controller for meeting data. These templates help your team meet transparency expectations, they are not legal advice. Have counsel review for your jurisdictions.
Calendar invite (English)
This meeting may be recorded and transcribed for internal coaching and quality purposes using RevvTik. By attending, you acknowledge the recording may be analysed with AI-assisted tools as permitted by [Company] policies.
Verbal notice - start of call (English)
I’m letting everyone know this call is being recorded and will be transcribed for coaching on behalf of [Company]. If you do not agree, please let me know now or leave the meeting.
Company policy paragraph (intranet / employee handbook)
[Company] uses RevvTik to analyse certain sales conversations to improve performance. Recordings are processed in line with our privacy notices and applicable law. Employees must follow [Country]-specific recording rules when engaging prospects.
Jurisdiction guidance (high level)
These are general orientations only, confirm details with local counsel. RevvTik’s product enforces a participant-notice gate (calendar / verbal / policy) before any recording is processed; the chosen method is logged with timestamp and user id.
Priority EU member states
- Germany (DE): 201 StGB and the BDSG generally require all-party consent for recording private conversations. Employee monitoring typically also requires a Betriebsrat (works council) co-determination agreement.
- France (FR): CNIL guidance and Article L1222-4 of the Code du travail require informing employees in advance and consulting the CSE before deploying performance-monitoring tools. All meeting participants should be told.
- Italy (IT): Art. 4 of the Statuto dei Lavoratori restricts remote monitoring of workers; trade-union or labour-inspectorate agreement is generally required. All-party transparency for recording is the safe default.
- Spain (ES): Organic Law 3/2018 (LOPDGDD) and AEPD guidance require prior, transparent information to monitored employees. Recording prospects requires informing them at the start of the call.
- Netherlands (NL): AP guidance treats systematic monitoring as high risk; works council (OR) consent under WOR Art. 27 is typically required for monitoring tools.
- Austria (AT): 96 ArbVG requires works council agreement for systems that affect the dignity of employees, including performance-monitoring software. All meeting participants must be informed before recording.
- Belgium (BE): CBA No. 81 governs electronic monitoring at work; prior information and consultation with the works council are usually required.
Other regions
- UK: ICO employment-practices guidance recommends transparency, necessity, and least-intrusive means. Recording requires lawful basis and notice.
- United States: consent rules vary by state (one-party vs all-party). Maintain an internal map of states/countries your sellers call into and apply the stricter rule when in doubt.
- Always: Document the method you used (calendar, verbal, policy) in your internal compliance records - RevvTik also stores this on each call as evidence.